Create meeting links for scheduled meetings that you want to have with both internal and external guests. You can create them from: Directly from Google Calendar or Outlook Calendar. From Roam, click the Calendar button in the bottom toolbar, then click the + button. From a Meeting Room, click the Invite button in the bottom toolbar, then copy the Meeting Link. Settings > Links > Meeting Links. Settings > Links > Guest Link. Joining the Meeting Before the meeting starts, guests clicking the link will lan

Connect your Google Workspace Calendar so you can schedule meetings in Roam, schedule via Lobby, and manage your Roam meetings directly from Google Calendar. Organization-Wide Setup Important: These steps must be performed by a Google Workspace Super Admin who is also a Roam Admin. Go to Settings > Roam Administration > Calendar & Integrations. Next to Google Workspace Calendar, click Link Calendar and follow the instructions, which include: Authorizing your Google account, enabling Roam to read calend

The Roam Meetings for Google Workspace add-on must be installed. A Google Workspace admin can install it for all members, or individuals can install it for their own Google Calendar. To schedule a meeting in Roam using Google Calendar: Create or modify a calendar event. Click “Add video conferencing” and select “Roam Meeting” from the dropdown. Add attendees as guests. This creates and add a unique meeting link to the calendar event. See Creating & using meeting links for more information about how meeti

Connect your Microsoft Outlook Calendar so you can schedule meetings in Roam, schedule via Lobby, and manage your Roam meetings directly from Outlook Calendar. Important: These steps must be performed by a Microsoft 365 Admin who is also a Roam Admin. Go to Settings > Roam Administration > Calendar & Integrations. Next to Microsoft 365 Calendar, click Link Calendar and follow the instructions, which include: Authorizing your Microsoft account, enabling Roam to read and manage calendar events for all mem

The Roam Meetings Add-In for Outlook must be installed. To schedule a meeting in Roam using Outlook: Create or modify a calendar event. Click Roam > Add a Roam Meeting from the toolbar. If you don’t see the Roam menu, click ⋯ and then Roam. Add attendees as guests. This creates and add a unique meeting link to the calendar event. See Creating & using meeting links for more information about how meeting links work for guests. You can optionally set the access level for the meeting. Schedule Meeting in

In addition to scheduling a Roam meeting from your Google or Outlook calendar, there are two ways to schedule a meeting directly within Roam. Both of these methods will add the meeting to your Google or Outlook calendar, add a Roam meeting link, and invite any attendees. Roam Calendar Click the Calendar button in the bottom toolbar. Click + to create a new calendar event. Enter your meeting details. Click Add Event. Roam Chat When a chat message that you send or receive contains a date and time, our nat

To schedule a Theater presentation, set up a calendar event in Google Calendar or Outlook Calendar or create a Roam meeting link in Settings > Links. Then assign the event or link to a Theater in Roam. Once the room is assigned, visitors using the link will arrive directly in the Theater audience. For modern, RSVP-based virtual events with guest invitations and follow-up messaging, create an On-Air event and assign the Theater as the destination. Scheduling from Google Calendar Click “Add video conferenc

If you have scheduled meetings on your calendar with other video conferencing providers (e.g., Zoom, Google Meet, Microsoft Teams), you can easily move them into Roam. Link your Google or Outlook calendar. Go to Settings > Links > Move Meetings to Roam. Review your upcoming meetings. Click Move Meetings to Roam. Note: Only meetings where you are the host/organizer will appear and can be moved. For meetings hosted by others, ask the host to move them to Roam. Move Meetings to Roam

When scheduling a meeting in Roam, Google Calendar, or Microsoft Outlook Calendar, you can choose from several access levels to control who can join your meeting via link or phone dial-in. Open Anyone can join via link or phone dial-in. Guests who use the meeting link or dial-in during the scheduled time are taken directly into the meeting without needing admission by a member. Trusted (Default) Members can join freely. Guests who use the meeting link must be admitted by a member. Anyone dialing in by p