Private Offices have closed doors by default. Other members must knock to request entry, and you’ll have the option to let them in or let them know you’re busy. This is meant to prevent surprise visits in an office. To speak with someone in their Private Office, hover over their office on the map and click an empty seat (the blank circle) to knock. They will receive a knock notification and can either let you in (“Come on in!”) or let you know they’re busy (“Busy right now”), optionally with a custom messa

Roam provides multiple tools to help you look your best and maintain privacy during meetings by masking or enhancing your real-world background and appearance: Face Touch Up—Subtly smooths and evens out facial features to enhance your on-camera look without appearing artificial. Virtual Background—Replace your real-world background with an image you choose. Background Blur—Blurs your real-life surroundings, ensuring only you remain clearly visible on camera. How to Enable In a Meeting Room or when Backst

Magic Minutes transcribes a meeting, sends everyone in the meeting a summary in an AInbox chat group, and you can prompt the transcription with questions using @MagicMinutes. You can prompt Magic Minutes during the meeting or after the meeting is over and get an answer. Magic Minutes Capabilities Real-time Transcription: Ongoing text transcript of the meeting. Automatic Summaries: A concise write-up of the meeting’s main points and outcomes. Templates: Customize the structure, tone, and content to tailor

Record a video of your meeting and Magic Minutes archive so that those who couldn’t attend can watch later or prompt @MagicMinutes about the transcript. How to Record a Meeting To record a video of a meeting, click More > Record Video. This will include Magic Minutes. Important: Starting Magic Minutes on its own does NOT include video. Record a Meeting Accessing the Recording Once the meeting is complete, click the Recordings button in the bottom toolbar to find your meeting recordings, Magic Minutes,

Roam’s screen-sharing lets you present documents, presentations, websites, or entire apps. You can share a specific window or your entire screen, and your teammates will see real-time updates. How to Share Click the Share button in the bottom toolbar. Choose whether to share your entire screen or a single application window. Optionally, choose to share your screen or window with sound, or share sound only. Click Share or press the Enter key. Screen Share Viewing & Controls The sharer will see a control

Presenting in Roam is easy—just choose what to share and how you want it to sound. Here’s how to make sure your audience sees (and hears) exactly what you intend. Share Your Presentation Click the Share button in the bottom toolbar. Choose what you want to share: Entire Screen if you need to switch between multiple apps or windows during your presentation. Specific App Window (e.g., PowerPoint, Keynote, or Google Slides) so participants only see your presentation, not your other windows. If you’re u

The Whiteboard is a collaborative canvas for sketching ideas, brainstorming, or outlining processes. You and your colleagues can draw shapes, add text, and annotate simultaneously. Use it for anything from quick diagrams to more detailed wireframes or mockups. Whiteboard Getting Started Click Share from the bottom toolbar. Either select New Whiteboard, or scroll down to the Recent Items section and select an existing Whiteboard. Use drawing tools to scribble, draw shapes, or add text. Everyone in the ro

The Media Board is a shared space that appears in meetings where you can display text, images, video, and other files for everyone to see. Simply add text cards or upload images, videos, or PDFs, and they’ll appear on the board for all participants. You can pause, play, or scrub through media items as needed, and anyone in the room can view them in real time. This makes it easy to showcase visuals, share reference materials, or collaborate on creative ideas. Media Board Getting Started Click Share from t

Create meeting links for scheduled meetings that you want to have with both internal and external guests. You can create them from: Directly from Google Calendar or Outlook Calendar. From Roam, click the Agenda button in the bottom toolbar, then click the + button. From a Meeting Room, click the Invite button in the bottom toolbar, then copy the Meeting Link. Settings > Links > Meeting Links. Settings > Links > Guest Link. Joining the Meeting Before the meeting starts, guests clicking the link will land

To invite someone to an active meeting: Enter a Meeting Room. Click the Invite button in the bottom toolbar. Choose a suggested person or search by name, email, or phone number. Copy & Share Meeting Link You can also copy and share a link to the current meeting. Guests do not need to be a Roam member or download the Roam desktop app. They can join via their desktop web browser or the Roam mobile apps. Note: For scheduled meetings, you can create a meeting link and add attendees in advance. Invite Peop