Magic Minutes

AI Meeting Summarization, without the bot.

AI Meeting Summarization for every Roam meeting and every drop-in. No awkward bot showing up to your calls — Magic Minutes is built into the office itself.

Every conversation ends with a clean summary, a full transcript, action items, and a group chat with the attendees — ready before you’ve closed your laptop.

Summary

Transcript

9:30 AM - 9:45 AM

Daily AI Standup

R&D

Call Brief

The AI team ran their daily standup ahead of the Magic Minutes GA launch. Lexi reported the on-device Whisper pipeline is shipped behind the dogfood flag and is moving onto the cloud summarizer fallback; Howard committed to EU residency on day one and approved the Frankfurt region spend. Chelsea closed the @MagicMinutes prompt UI spec and got a call from Howard to auto-assign action items with one-click undo. Grace is running privacy review with legal and confirmed Stop & Shred docs will publish alongside GA. Launch checklist locks Thursday with risks triaged in Friday's review.

Next Steps

Howard to approve Frankfurt region spend in Slack today so EU residency can ship on day one. 00:38
Lexi to provision the EU bucket by Thursday and complete failover testing by Monday. 01:05
Chelsea to ship @MagicMinutes prompt UI with auto-assigned action items and one-click undo. 01:19
Lexi to send Grace the data-flow diagram covering Stop & Shred deletion paths after standup. 03:15
Grace to complete privacy review with legal and publish Stop & Shred docs alongside GA. 02:34
Chelsea to lock the GA launch checklist by Thursday and post in #magic-minutes-launch. 03:40
Team to drop launch risks in the thread before EOD Wednesday for triage in Friday's review. 03:40

Ask privately about the meeting

0:00 / 3:48

Lexi BohonnonEngineering

Howard LermanCEO, Roam

Grace SutherlandChief of People

Chelsea TurbinProduct

AI Summarization & Transcription

The moment a meeting ends, Magic Minutes drops a Call Brief, Next Steps, and a full speaker-attributed transcript — generated with state-of-the-art models and Deepgram-grade transcription. Nobody volunteers to take notes again, and you can still jump to the exact moment someone said the thing.

Group Chat for every meeting

Each meeting spawns a chat in your AInbox with everyone who attended. Follow-ups, decisions, and links land in the right thread automatically — no “where was that conversation?” later.

Templates

Customize Magic Minutes for the kind of meeting it is. Sales calls get a discovery template, 1:1s get a coaching template, all-hands get an exec recap — pick a default per room or per calendar.

Prompt the minutes

Ask “what did Sarah commit to?” or “summarize the Q3 plan” and get an answer from the meeting itself — hours, weeks, or months later. Use @MagicMinutes right inside the meeting’s group chat.

Timeline & Highlights

A visual timeline of who spoke when, with the highlights pinned to the moments that matter. Scrub the meeting like a podcast and pull a clip out as a Magicast in one click.

Action Items

Magic Minutes detects commitments as they happen and assigns them to the right person — with the timestamp from the meeting attached so context is one click away.

On-It picks up the slack

No volunteers? On-It, your AI Assistant, takes the action items nobody raised a hand for. It does the research, drafts the doc, books the meeting, and reports back in the group chat.

Action Items in your AInbox

Every commitment from every meeting rolls up into one place. See what you owe, what you’re owed, and what’s overdue across the whole company — without chasing it through threads.

Catch Up

Walked in late? Hit Catch Up and get a 30-second brief on what you missed — decisions made, action items so far, who’s on what. No more “can someone recap?”

Magic PDF

Drop a PDF into the meeting’s group chat and prompt it. Ask for the key numbers, the risks, the ask on the closing slide — the deck answers, in your AInbox.

Transcriptions & Translations in 16+ Languages

Magic Minutes boasts extensive multilingual capabilities, empowering users to generate written content across a broad spectrum of languages. Available in 30+ languages including English, Spanish, Chinese, Portuguese, French, and many more.

Magic Minutes Always On

Optionally choose to have Magic Minutes start automatically be default across your organization, floor or room type. You don’t need to remember to turn it on.

Stop & Shred

At any time during a meeting, stop it, and shred the Magic Minutes. So they’ll never be saved or summarized.

Desktop Recordings

Capture meetings in Zoom, Teams, Meet, or WebEx with the Roam desktop app — no bot joining the call, no extra invite link. Magic Minutes processes them just like a Roam meeting.

HubSpot CRM Integration

One click syncs the call brief, transcript, and action items to the right HubSpot deal. Sales calls update the pipeline automatically — no copy-paste, no end-of-day reconciliation.

Why AI Meeting Summarization?

Get accurate notes from all of your meetings and drop-in conversations.
Use AI to prompt your meeting notes with questions for things you’ve missed.
Meeting visualization shows quick information about what’s happened in the meeting.
Fully digitized meetings drive ultraproductivity from AI.
Use Magic Minutes to transcribe and summarize any meeting you have on your desktop computer — in Roam, or in another platform.
Full record of all your sales or support calls, synced into your CRM.

Why Roam Magic Minutes vs. Otter, Fireflies, or others?

No awkward bot showing up to your meetings. Magic Minutes is natively built into your HQ.
State-of-the-art models. Roam uses the state of the art LLM from OpenAI.
Fully integrated into your HQ. Catch all of your drop-in meetings and scheduled meetings.
Group Chat. You get a group chat in AInbox that’s in your normal chat workflow.
You are in total control. You turn Magic Minutes on and off. No "uninstall" games. There are whole Reddit threads about how to turn off nefarious meeting summarizers like read.ai.
Cost. Roam includes video conferencing, the map company visualization, group chat, scheduling and meeting summarization for just $19.50/month per active user. All of these features are bundled into a cheaper package than Fireflies which costs $19–$39/month and Otter ($20/month). They’re not as good, cost twice as much, and for just one of 6 features!